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Tips for Energizing Online Board Meetings
Online board meetings can be an effective tool to make effective decisions. If they’re not run well, they can lead to boredom and low engagement. To energize your virtual meetings adhere to these tips to improve the overall quality of your discussions and enhance productivity.
Discuss the agenda with attendees prior to the meeting, so that everyone is aware of what’s going to be discussed. You might want to ask your board members to be able to watch the meeting from a place that is quiet and free from distractions. In addition, request that participants utilize your virtual meeting software’s “raise hand” function whenever they need to speak in order to avoid over-talking and losing the point.
Keep the discussion focused on the most important subjects by setting a agreed-upon maximum time for speaking on each item. This allows everyone to be involved and prevents the discussion from straying off topic or distracting others. Encourage your group to turn off their microphones when they’re not speaking to silence background noises such as pets, kids and coworkers.
Last but not least, try to end the meeting at a reasonable time as this shows respect for the other board member’s time. It is also a good practice to share the minutes promptly after the meeting has concluded. It is also beneficial to streamline the process of recording and distribution of minutes making use of the built-in features in your software for managing boards including inline task delegation.
This will ensure that everyone on the board is on the same page with regard to what transpired at the meeting and what should be done between meetings.
